Team kit sizing: how to collect sizes without mistakes · We Wear

A kit order for a team looks simple: twenty players, twenty shirts, twenty pairs of shorts. Then the sizes arrive handwritten on a sheet, half of them guessed, a few players have grown since September, and on delivery part of the kit does not fit. For anyone producing custom teamwear every wrong item has to be made again, because names and numbers cannot be resold.

In this guide we look at where sizing mistakes come from in team orders and how to collect measurements reliably.

Why team sizing is hard

• One order, many people. The person ordering is the manager or coach, not the person who will wear the item: sizes change hands several times before they reach you.
• Personalised items. With names, numbers and sponsors printed, a size change is not a simple return: the item has to be produced again.
• Different age groups. Youth teams mix children's and adult sizes, and young players change size during the season.
• Technical fits. A tight match shirt and a team sweatshirt in the same size fit differently.

The most common mistakes

• Asking for the "usual" size, which everyone refers to different brands.
• Using one chart for the whole kit, even when items have different fits.
• Collecting sizes on sheets or in chats and copying them into the order by hand.
• Not separating body measurements from garment measurements.
• Closing the order without a final check by each player.

How to collect sizes reliably

1. Individual collection. Each person enters their own data, from a link or a form, instead of going through the team manager.
2. Body data, not labels. Height, weight and age, or the main measurements, are more reliable than "the size I usually wear".
3. One measurement chart per item. The comparison should be made with the measurements of each item in the kit, not with a generic chart.
4. A summary to confirm. Before production, each player or parent confirms the suggested size.
5. Room to grow for youth teams. For growing players it helps to say when to pick the next size up, depending on the time of the season.

Remote or in-person measurement

For a team that trains in one place, a measuring session at the ground or the club clears up many doubts. When people are spread out, for example a club with several teams or a company with several sites, remote collection is more practical: everyone measures themselves on their own smartphone and the data arrives already organised.

From configured kit to order

The step before sizes is the kit itself: colours, sponsors, names and numbers. A 3D configurator lets the team see and approve the result before production and link the collected sizes to each item. Fewer manual steps between choosing the kit and placing the order mean fewer chances for mistakes.

How We Wear modules help

The 3D configurator shows the custom kit in 3D while the team configures it. SizeFlow starts from height, weight, age and gender, derives body measurements with a mathematical algorithm and compares them with each garment's measurement chart. ScanFlow collects body measurements by smartphone, with no app, when people are far away. For structured collection of employee measurements see also the guide on uniform and workwear sizing.

Frequently asked questions

Why isn't asking for the usual size enough?

Because everyone refers it to different brands, which fit differently. Height, weight and age, or the main measurements, are more reliable.

How do you handle youth teams?

By collecting sizes close to production and saying clearly when growing players should pick the next size up.

Is it better to measure in person or remotely?

In person when the team trains in one place; remotely, by smartphone, when people are spread across several sites.